SAVE A DOCUMENT IN WORD – 2007

It is possible to use the Save and Save As commands to store your job, and you’ll be able to adjust the settings that Microsoft Office Word uses to save your documents.

How you save a document and the format that you save it depends on how you want to use the record. By way of instance, if the file is for your use and you not expect to open it at a previous version of Microsoft Office Word, then the simplest way to save it is to use the Save control, using all of the default settings.

But if you’re posting the file to others to open, if people reading your record are using software other than Microsoft Office Word, or if you would like to open the file on another computer or mobile device, you have to choose where and how you would like to save the file.

If you save documents in a specific location or format, then you are able to adjust settings so that Word defaults into these choices.

If you’re looking for information about saving as a PDF, visit Save convert to PDF

Save a record for the first time

  • About the Quick Access Toolbar, click Save , or press CTRL+S.
  • Type a title for the file, then click Save.

Word saves the record in a default location. To save the file in a different location, select another folder at the Favorite Links if your personal computer is running Windows Vista, or at the Save list if your personal computer is running Microsoft Windows XP. If you would like to modify the default location where Word saves documents, adjust the settings for saving documents.

Save an existing document as a new record (Save As)

To prevent overwriting an existing record, use the Save As control to make a duplicate of the existing document with a new name. You may want to do this, as an instance, whenever you’ve got a kind letter, lease file or another situation in which an existing document provides all of the basic content to get a new document (and you do not wish to lose the existing record).

  • Open the file you need to use as the basis for your new file.
  • Click on the Microsoft Office Button , Then click Save As.
  • Type a title for the file, then click Save.
  • Word saves the record in a default location.

To save the file in a different location, click another folder at the Save list from the Save As dialog box. If you would like to modify the default location where Word saves documents, adjust the settings for saving documents.

  • Edit the record how you would like.
  • Save record on a CD
  • Use the Save or Save As control to save the file to a folder Which You Can find easily.
  • With rewritable CDs, it is possible to replicate data to erase data in the CD multiple times.
  • Click Folders to enlarge the list of folders, then click the arrow alongside Computer to enlarge the list of disk drives.
  • Click on the files or folders you would like to copy to the CD, and drag them into the CD recording drive from the list of folders.
  • To select more than 1 file, hold down CTRL as you click on the files you would like.

From the Burn a disc dialog box, then click Live File System or Mastered, depending upon the CD format which you need to use. If you would like assistance with this, click on That CD or DVD format should I choose? .

  • Type a title for the CD from the Disc name box, Then click Next.
  • Click My Display.
  • About the View menu, point to Explorer Bar, Then click Folders.
  • Click on the files or folders you would like to copy to the CD, and drag them into the CD recording drive from the list of folders.
  • To select more than 1 file, hold down CTRL as you click on the files you would like.
  • Double-click that the CD recording drive. Windows XP displays a temporary area where the files are found before they are copied to the CD.

Don’t attempt to copy more files to the CD than it will hold. Assess the CD packaging to see that the capacity of every CD. For files which are too big to fit on a CD, it is possible to copy files to a recordable DVD (DVD-R or even DVD+R) or rewritable DVD (DVD-RW or even DVD+RW).

Be sure you have enough disk space in your hard disk to store the temporary files that are made throughout the CD-writing process. To get a high-capacity CD, Windows reserves up to 1 gigabyte (GB) of the available space.

  • Once you copy files or folders to the CD, you can see the CD to confirm that the files have been duplicated.
  • Save a record on a USB memory device
  • Insert the memory device to a USB port.
  • Click on the Microsoft Office Button , Then click Save As.
  • Beneath Devices with Removable Storage, double click the USB memory device.
  • Click My Display.
  • Double-click that the USB memory device.
  • From the File name, type a title to the file.
  • Save a document in a system folder
  • Click on the Microsoft Office Button , Then click on Save As.
  • Find the system folder.

If a system folder is mapped into your pc, at the list of locations, click on Computer if your personal computer is running Windows Vista, then click My Display if your computer is running Windows XP, and then click on the title of this folder.

NOTE: You can easily access a system folder by mapping it to your PC. If you do not already have a folder mapped, it is possible to click Tools from the Save As dialog box, then click on Map Network Drive, follow the instructions from the Map Network Drive dialog box.

  • If you know the name and location of the shared network folder, then type it from the Document name box, starting with two backslashes, then press ENTER.
  • Type a title for the file, then click Save.
  • Save document on a Web server

If You’re saving the file in a document library on a Windows SharePoint Services 3.0 site, do the following:

  • Click on the Microsoft Office Button , Then click Save As.
  • Find the Internet server.
  • From the Document name box, then type the URL of the site, and then press ENTER.
  • Double-click the title of the record library.
  • Type a title for the file, then click Save.

If You’re saving the document onto an Internet site on MSN, do the following:

  • From the Document name box, then type the URL of your MSN site, and then press ENTER.
  • Type your user name and password to log into the site.

If You’re saving the file in a File Transfer Protocol (FTP) location which you already configured, then do the following:

  • Click on the Microsoft Office Button , Then click Save As.
  • From the Save As dialog box, expand the Folders list, and then click Computer.
  • Double-click that the FTP location from the Network Location list.

NOTE: FTP is a means of opening and saving files on Internet servers. If you know the title and log-on credentials for a server, you may add the server for the Network locations by right-clicking Computer then clicking Add a Network Location from the Save As dialog box.

  • Click on the Microsoft Office Button , Then click Save As.
  • Find the Internet server.
  • If you’re saving the file in a document library on a Windows SharePoint Services 3.0 site, type the URL of the site from the Document name box, then press ENTER. Double-click the title of the file library.
  • If You’re saving the file on an Internet site on MSN, click My Network Places, then double My Web Sites on MSN. Type your password if necessary, double-click the title of the site.
  • If you’re saving the file in a File Transfer Protocol (FTP) location which you already configured, then select FTP Locations from the Save list, double-click the FTP location.

NOTE: FTP is a means of opening and saving files on Internet servers. If you know the title and log-on credentials for a server, you may add the server for the FTP locations by clicking Add/Modify FTP Locations from the Save As dialog box.

  • Type a title for the file, then click Save.
  • Save record so that it could be opened at a previous version of Word

If you save your file in the default file format in Office Word 2007, users of previous versions of Word must install the Microsoft Office Compatibility Package for Word, Excel, and PowerPoint 2007 File Formats to open the file. Alternatively, you may save the file in a format which can be opened right into previous versions of Word formatting and design that depend on new features in Office Word 2007 won’t be available in the previous version of Word.

  • Click on the Microsoft Office Button , Then click Save As.
  • Type a title for the file, then click Save.
  • Save document in alternative document formats

If you’re developing a record for others you are able to make them readable rather than editable, or you’ll be able to create them readable and editable. If you’d like a record to be readable but not editable, save the file as a PDF or XPS document, or save it as a page. If You’d like your file to be readable and editable, however prefer a document format Aside from .docx or even .doc, you can use formats such as, plain text (.txt), Rich Text Format (.rtf) along with OpenDocument Text (.odt)

  • PDF and XPS PDF and XPS are formats which people are able to read in broadly available seeing software. These formats preserve the page layout of this file.

Web pages Web pages have been displayed in a Web browser. This arrangement does not preserve the page layout of your file. As someone resizes the browser window, then the design of the file changes. Using MHTML format, all supporting files are stored along with the record in 1 file.

  • Save document as a PDF or XPS document

It’s possible to save as a PDF or even XPS file in the 2007 Microsoft Office system program just after you install an add-in. For additional information, see Enable support for additional document formats, such as PDF and XPS.

  • Click on the Microsoft Office Button , Then click Save As.
  • From the Document name box, then type a title to the document.
  • If the file is for seeing online just, you are able to compress the file size by clicking on Minimum size (publishing online) beside Optimize for.

If you would like to save just some of the record, if you would like to include revision marks or record properties, or if you would like to automatically generate hyperlinks to headings or bookmarks in the file, click on Options, then click the options you need to use.

  • Save a document as a web page
  • Click on the Microsoft Office Button , Then click on Save As.
  • If you’re publishing the file to an Internet server, browse to the server name, then click it (don’t double-click it).
  • From the Document name box, then type a title to the document.
  • From the Save as type box, then click Internet Page or Singe File Web Page.

NOTE: If you save the file as a web page (HTML format) and afterwards wish to transfer it or send it as an email message attachment, then you must remember to include the folder which contains any supporting files. This folder has the same name as the file name of this file.

For more information you can visit: www.office.com/setup.

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